Administrative Assistant Position Available – Toronto Glass

Administrative Assistant Position Available – Toronto Glass
Location: Concord, ON
Job Type: Full-Time, Permanent
Salary: $34.50 per hour | 30 hours per week
Start Date: As soon as possible
Vacancies: 1

Job Overview:

Toronto Glass is currently seeking a detail-oriented Administrative Assistant to join our team in Concord, ON. This role requires on-site presence and offers an opportunity to work in a dynamic and professional environment.

Qualifications & Requirements:

• Education: High school diploma (Secondary school graduation certificate required)
• Experience: 2 to 3 years in a similar role
• Languages: English (Knowledge of Spanish or Hebrew is an asset)
• Relocation: Employer does not cover relocation costs
• Budgetary Responsibility: Managing budgets ranging from $0 to $100,000

Key Responsibilities:

• Oversee and manage daily business operations
• Supervise and support staff members
• Distribute and process incoming mail and documents
• Plan and track budgets and company expenditures
• Establish and enforce administrative policies and procedures
• Schedule and confirm meetings, conferences, and appointments
• Maintain accurate records and meeting minutes
• Manage contracts, employee data, and office documentation
• Handle customer inquiries via phone and email
• Prepare financial reports, statistics, and data analysis
• Ensure proper payroll administration
• Organize and maintain filing systems (both manual and computerized)
• Order office supplies and maintain inventory
• Coordinate travel arrangements and reservations
• Provide general customer service and support
• Conduct performance evaluations

Technical Skills & Specialization:

• Software Proficiency: Google Docs, MS Office Suite (Excel, Outlook, PowerPoint, Access, Windows), QuickBooks, Simply Accounting
• Familiarity with: Business administration, payroll services, project management, contracts, statistics, reports, and financial documentation
• Social Media Management: Ability to develop and implement communication strategies
• Accounting Software & Data Entry: Basic bookkeeping skills

Work Environment & Conditions:

• Fast-paced setting with tight deadlines
• Requires attention to detail and ability to multitask
• Independent work with minimal supervision
• Handling large caseloads and workloads
• Travel may be required (expenses may or may not be covered by employer)

Desired Personal Attributes:

• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Team-oriented mindset with adaptability and flexibility
• Strong judgment, reliability, and accountability
• Ability to handle multiple priorities efficiently

Who Can Apply?

This position is open to:

• Canadian citizens, permanent residents, or temporary residents with valid work permits.
• Applicants without legal work authorization in Canada will not be considered.

How to Apply:

Interested candidates can apply via email at visaforyou29@gmail.com.

Application Deadline: March 6, 2025

Join Toronto Glass and be a vital part of our growing team!